Privacy policy
ilmTrack privacy policy & account deletion requests
Last updated:
What information is collected?
The app collects the following information from users:
- Name (first and last name) — provided during account registration
- Email address — provided during account registration and when inviting parents
- User ID — automatically generated by Firebase Authentication upon account creation
- Device push token — automatically collected when the user enables push notifications
Additionally, teachers enter student names, parent names, homework assignments, and attendance records as part of normal app usage.
Why is this information collected?
All information is collected solely to support core app functionality:
- Name and email — used for authentication, displaying user identity within the app, and sending parent invitation emails
- User ID — used to associate data (classes, students, homework, attendance) with the correct user account
- Device push token — used to deliver push notifications (e.g. when homework is assigned)
- Student and parent data — entered by teachers to manage classes, track homework and attendance, and share records with linked parents
No data is collected for advertising, profiling, or any purpose beyond app functionality.
Do we use cookies?
No cookies are used.
Does the app include third-party analytics?
No. The app does not use third-party analytics services for tracking, profiling, or advertising.
Does the app include third-party advertising?
No. The app does not display ads or use advertising networks.
Will the data be shared with any third parties?
We use Firebase services (Firestore and Cloud Functions) solely to securely store and process app data needed for functionality. We use Resend solely to deliver parent invitation emails on behalf of the app.
We do not sell data or share it with third parties for advertising, analytics, or marketing purposes.
Is the app collecting any user or device data for purposes beyond third-party analytics or third-party advertising?
No. All collected data is used only to support core app features related to class management, homework tracking, attendance tracking, and optional push notifications.
Location (teachers using timekeeping only)
If your organization uses timekeeping, ilmTrack asks for your location when you start a shift or come back from a break. It's used only to check that you're at your school. Your position is sent to our server for that check and then discarded. We don't store your location, the distance or the result. We don't track you during a shift or in the background, and we don't ask for location when you end a shift. Location is never requested for parents, or for teachers whose organization doesn't use timekeeping.
Timekeeping records
For organizations that use timekeeping, we store each teacher's scheduled shifts and the times they started, paused and ended them. We also store any note the teacher adds and any correction an organization admin makes, with its reason. The teacher's original record is kept alongside a correction. The teacher and their organization's admins can see these records. Admins can export them as a spreadsheet for payroll.
Retention
Timekeeping records belong to your organization's records. They are kept when a teacher deletes their account, so the organization's payroll history stays complete. To have them removed, email info@youngmomins.com.
Account deletion requests
Account data can be deleted directly from the ilmTrack app. Go to Settings › Help & Support, scroll to the bottom, and tap Delete Account.
If you are unable to access the app, email info@youngmomins.com and we will process the deletion request on your behalf.
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